5 Best Time Management Tips To Work Less and Play More

Dominate Time Management and Achieve Success

If you want to make good use of your time, you’ve got to know what’s most important and then give it all you’ve got.

Time Management/ Image: Unsplash

Don’t be fooled by the calendar. There are only as many days in the year as you make use of. One man gets only a week’s value out of a year while another man gets a full year’s value out of a week.
Charles Richards

If you wanna achieve the highest success in life you got to be dominating this particular skill which is time management. There is no way you can reach your goals without effective time management. What do I mean by time management is that "Time management is simply the distribution of our 24 hours among the daily objectives that are aligned to our goals". And this distribution should be followed up with some basic fundamentals and strategies which we are going to discuss in this article.

I read somewhere that you can be busy, very busy yet not effective. The whole purpose of time management is that all the things that need to be done are completed in a proper time frame with a high rate of productivity. So let us learn the basics of time distribution. These time management techniques are excerpts from the book The 7 habits of highly effective people. an excellent book to be read and I would highly recommend it to you guys. So here we will be discussing four quadrants of time management. We will be learning how to distribute our time to urgent, non-urgent, important, and nonimportant things.

What is the 4 ds of time management?

The first quadrant - In this category, all the things which require urgent response falls here. Like having a deadline for an assignment, homework, or presentation. So what we have to do we have to give an urgent response to these things. Distribute your time accordingly to get these things done.

Second quadrant - Those having effective personal management spend more of the time in this second quadrant. It deals with things like planning, exercising, preventive maintenance, preparation - - all those things we know need to do, but somehow seldom get around to doing, because they aren't  urgent 
Proactive people and Goal achievers spend there 80% of the time in this zone 

Third quadrant -  Urgent & Not Important. Third in priority- these tasks only get completed after you’ve completed or scheduled, quadrants 1 & 2. Because they’re not important, you have to decide if the time they’ll take to complete is worth the benefits of completing the task. (In financial terms, this is called “return on investment.” I like thinking about my tasks like that.) Often you’ll find you can eliminate some of these items, or delegate them to others. 

Fourth quadrant  Not Urgent & Not Important: These tasks are often the ones we put there because we want to. Things like watching our favorite show on Netflix, or surfing Facebook. They’re things that we need to plan a little time for (in the interest of self-care & unwinding), but need to keep under control. 

Tips for Time Management

1. Analyzing what works for you - Grab a pen and piece of paper and write down what you do all day with time durations. Check at what time during the day you are most productive. Observe at what time your concentration begins to fall, Check where are you wasting your time or you can save your time. When you are done observe the written things brainstorm the pitfalls. Think about how you can improve your daily schedule and increase your productivity. Then accordingly change your schedule with baby steps.

2. Tedious tasks first - Try waking up early in the morning, and do that thing first that is not very joyous or interesting to do. When you will finish these mundane tasks early in the morning you will feel no annoyance during the day and your energy levels won't drop and your productivity rate will go up.

3. 45-minute rule - This rule is about taking frequent rest from your work desk. So basically you need to give your entire focus to the task at hand for 45 minutes then you need to take a rest for 15 minutes and then again repeat this cycle. This will save you from being tired and you can work for longer.

4. 80/20 Rule - All-time favorite. This is also called the Pareto principle, it talks about getting 80% of the results by putting 20 percent of efforts. It's about attacking the most rewarding task first that will boost our results for example a student might cover up the high weightage marks chapter first rather than giving his time to low weightage chapters.so that he can boost his scores.

  • 20% of drivers cause 80% of all traffic accidents
  • 80% of the pollution originates from 20% of all factories
  • 20% of companies products represent 80% of sales
  • 20% of employees are responsible for 80% of the results
  • 20% of students have grades 80% or higher

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